Physical Archiving
Physical paper degrades over time, putting your sensitive business data at costly risk. Protect your critical records from moisture, wear, and loss with our proven physical document archiving methodology.
99%
Success rate in physical document retrieval.
360°
Complete protection for your physical archives.
24/7
Secure storage for sensitive business data.
Secure Your Physical Records
Save valuable hours and space archiving your documents by outsourcing the process to the MaxFiles team.
COMPLETE RECORD PRESERVATION
Turnkey Archiving Service
- Our document management solution is end-to-end, including a highly effective approach to archive management. We find the balance between efficiency and security, ensuring your data goes through archiving, without any kind of exposure to unauthorised parties.
- Document archiving doesn’t translate to physical information disappearing. Our team has experience preserving records in a professional way, deploying the right expertise in archival, organisational, logistics, and the place of IT. This ensures complete traceability of archived records, for any future need.
LIFECYCLE MANAGEMENT
From Collection to Destruction - End-to-End Physical Archiving
- Starting with digitisation and storing on MaxFiles document management system, we manage the complete life cycle of your records, including the destruction of used information.
- Document Collection: Our team manages the handling and collection of your files and documents for archival. Sorting and classifying into defined categories, we take inventory of information ready for archiving. Processing these, with the option of integrating the documents into MaxFiles document management system,, you retain a direct access to your archive
- Archived, but Still Secure: We’re moving the documents from metal racks to our dedicated physical archival management system at MaxFiles, and even as an archive, we activate the same level of security your everyday document gets. There are also precautions against intrusion, fire or sanitation works like fumigation. Get access to a document warehouse with storage containers strategically located, and security architecture in excellent shape. Plus giving authorised persons in your organisation access to the storage house, our document collection respects your confidentiality and anonymity.
- Search Archived Records Online: By archiving your documents with MaxFiles, you get access to a dedicated dashboard to view and manage your archive records, with different access levels for your employees, as you want. Want some documents from your archive? You only need to request on MaxFiles, and get the delivery as soon as you need it.
- Records Destruction: Whether you’re destroying the records for recycling or outright elimination by shredding, we manage the destruction of documents with expired legal value. Our team does this to perfection, with almost no margin of error, and absolute privacy.
Frequently Asked Questions
Find quick answers to the most common questions about our platform, services, and how we work.
What does a "Turnkey Archiving Service" actually include?
It is an end-to-end solution. We handle everything from the initial collection and sorting of your files to secure offsite storage, digital tracking, and the final certified destruction of documents once they expire.
How do you ensure my files don't get lost during collection?
Our team uses a professional methodology to sort and classify your documents into defined categories immediately. We take a full inventory during the collection phase, ensuring complete traceability from the moment they leave your office.
Is it possible to see what I have in physical storage without visiting the warehouse?
Yes. Every physical record is indexed. You get access to a dedicated dashboard to view and manage your archive records, allowing you to see exactly what is in storage and which employees have access to those files.
How do I get a physical document back if I need it?
Retrieval is straightforward. You simply reach out to the MaxFiles team via phone or email to place your request. Our logistics team handles the delivery, bringing the required documents back to your premises as soon as you need them.
How secure is the MaxFiles storage facility compared to a standard office?
We offer a warehouse with security architecture in excellent shape. This includes professional protection against unauthorized intrusion, fire suppression systems, and regular sanitation protocols like professional fumigation to prevent mildew or pest damage.
Can I still digitize my files if they are already in physical storage?
Absolutely. Our service manages the complete life cycle. You have the option of digitizing records so you can retain direct digital access through the MaxFiles system while we manage the secure physical preservation of the originals.
How do you handle the destruction of sensitive records?
When documents reach their legal expiry, we manage the destruction through high-grade shredding or recycling. This is done with a zero-margin-of-error approach, ensuring absolute privacy and the total elimination of sensitive information.
Are you ready to improve document management, automate processes and grow your business?
Take full control of your business files today. Store securely, search instantly, and access anywhere.
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