Costs depend on volume, document condition, classification complexity, and
indexing requirements. We provide detailed quotes after assessing your specific needs.
Most organizations find digitization delivers ROI within the first year through eliminated
storage costs, improved efficiency, and better compliance.

Yes. We can digitize archives in phases, prioritize active files first, or work on-site to
minimize disruption. Our flexible approach accommodates your operational needs
without halting business.

We typically deliver PDF files (PDF/A for archival quality), which are universally
accessible and preserve document integrity. Other formats available upon request for
specific business needs.

We typically deliver PDF files (PDF/A for archival quality), which are universally
accessible and preserve document integrity. Other formats available upon request for
specific business needs.

Yes. MaxFiles is fully NDPR and GDPR compliant. All personnel sign NDAs and
undergo background checks, scanning occurs in secure facilities with 24/7 monitoring,
complete chain of custody is maintained with audit trails, and all transfers use
bank-level encryption. We handle sensitive documents for CBN-regulated banks and
government agencies; Your data receives the same protection.

All MaxFiles personnel sign NDAs, scanning occurs in secure access-controlled
facilities, chain of custody is maintained throughout, and access is restricted to
authorized team members assigned to your project. Digital transfers use bank-level
encryption, and we follow the same security protocols required for handling sensitive
financial and government records.

OCR technology makes text searchable and often editable. However, we typically
maintain digitized documents as fixed images (PDFs) to preserve their integrity as
official records. Edits happen within MaxFiles with version tracking rather than modifying
original scans.

Yes. We use specialized scanning techniques for bound documents that capture
pages without removing bindings or causing damage. Fragile bound materials receive
extra care to preserve their physical integrity.

We assess damaged documents case-by-case. Often, careful handling and scanner
adjustments can capture even deteriorated documents. If documents are too fragile, we
discuss alternative preservation approaches with you.

Digitized documents are stored in MaxFiles EDMS indefinitely unless you specify
retention policies. Storage is secure, backed up regularly, and accessible only to
authorized users.