Transform physical archives into a fully searchable digital powerhouse. We handle the high-speed scanning and smart indexing, securely moving your data to the cloud. With MaxFiles, you get one centralized platform to track, control, and distribute your documents instantly from any device.
Paper records converted into searchable data.
Reduction in physical document storage costs.
Flawless accuracy using advanced data capture.
MaxFiles’ document digitisation service transforms your physical archives into a secure, instantly accessible, and highly cost-effective digital ecosystem.
Categorize and prepare physical records for streamlined processing.
Utilize high-speed, bulk scanning technology for rapid digitization.
Apply smart tagging and assign metadata for powerful, instant retrieval.
Deploy your digital archive to MaxFiles or our dedicated physical archive.
Find quick answers to the most common questions about our platform, services, and how we work.
Costs depend on volume, document condition, classification complexity, and
indexing requirements. We provide detailed quotes after assessing your specific needs.
Most organizations find digitization delivers ROI within the first year through eliminated
storage costs, improved efficiency, and better compliance.
Yes. We can digitize archives in phases, prioritize active files first, or work on-site to
minimize disruption. Our flexible approach accommodates your operational needs
without halting business.
We typically deliver PDF files (PDF/A for archival quality), which are universally
accessible and preserve document integrity. Other formats available upon request for
specific business needs.
Yes. MaxFiles is fully NDPR and GDPR compliant. All personnel sign NDAs and
undergo background checks, scanning occurs in secure facilities with 24/7 monitoring,
complete chain of custody is maintained with audit trails, and all transfers use
bank-level encryption. We handle sensitive documents for CBN-regulated banks and
government agencies; Your data receives the same protection.
All MaxFiles personnel sign NDAs, scanning occurs in secure access-controlled
facilities, chain of custody is maintained throughout, and access is restricted to
authorized team members assigned to your project. Digital transfers use bank-level
encryption, and we follow the same security protocols required for handling sensitive
financial and government records.
OCR technology makes text searchable and often editable. However, we typically maintain digitized documents as fixed images (PDFs) to preserve their integrity as official records. Edits happen within MaxFiles with version tracking rather than modifying original scans.
We assess damaged documents case-by-case. Often, careful handling and scanner
adjustments can capture even deteriorated documents. If documents are too fragile, we
discuss alternative preservation approaches with you.
Digitized documents are stored in MaxFiles EDMS indefinitely unless you specify
retention policies. Storage is secure, backed up regularly, and accessible only to
authorized users.
Take full control of your business files today. Store securely, search instantly, and access anywhere.
