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CASE STUDY | PZ CUSSONS

EDMS Migration & Cost Consolidation

PZ Cussons Nigeria is a leading consumer goods manufacturer requiring streamlined document management across its HR, Finance, and Marketing departments.

MANUFACTURING INDUSTRY
HR TEAMS
FINANCE TEAMS
MARKETING TEAMS

The Problem

Their existing EDMS was highly unpopular and difficult to use, and paying for a separate e-signature platform drove up software costs.

  • Poor User Experience: Their previous EDMS was incredibly difficult to navigate, resulting in zero user enjoyment and widespread frustration.
  • High Software Costs: Paying separately for an EDMS and an external e-signature tool was expensive and inefficient.
  • Tracking Failures: They lacked a reliable system to monitor expiring contracts and timely renewals.

How We Solved It

A complete migration to MaxFiles, combining user-friendly document management and built-in e-signatures into one platform.

  • Seamless Migration: We successfully migrated all their legacy documents from their old EDMS into MaxFiles.
  • Platform Consolidation: We replaced their two separate tools by utilizing the built-in MaxFiles e-signature feature.
  • Expiry Reminders: We implemented a contract expiry reminder feature, enabling staff to set alerts.
  • Targeted Digitization: We created intuitive categories and digitized files specifically tailored for their HR, Finance, and Marketing teams.

The Impact

  • Massive Cost Savings: Consolidating document management and e-signatures into a single solution significantly reduced their software expenses.
  • High User Adoption: The shift to a highly intuitive interface completely eliminated user frustration.
  • Proactive Management: Automated alerts ensure the company never misses a critical contract renewal or deadline again.

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